Information Technology Organization

AIS Student Chapter Bylaws

Article I: Name

Section 1. The name of this organization shall be the AIS Student Chapter of Wayne State University Information Technology Organization (WSU ITO).


Article II: Organization

Section 1. Its form of organization, its ideals, and its purpose shall be under the auspices of the Association for Information Systems.

Section 2. It shall be sponsored by the Wayne State University School of Business Administration.

Section 3. It shall be responsible for complying with all policies and regulations as set forth by Wayne State University for similar student organizations and by the Association for Information Systems.


Article III: Objectives

Section 1. The objectives of this organization shall be to:

  1. Encourage the pursuit of information systems excellence within Wayne State University.
  2. Offer information systems career and technology information to its members.
  3. Provide networking opportunities to those interested in information systems.
  4. Promote interaction among students from information systems management programs.

Section 2. The mission of this chapter shall be to promote the study and utilization of information systems through programs of professional development, social networking, and community development.


Article IV: Membership

Section 1. Membership in this chapter shall be open to all students of Wayne State University who are interested in information systems.

Section 2. To maintain active membership in the chapter, a member must:

  1. Participate in chapter activities.
  2. Pay annual dues as determined by the Executive Board.
  3. Act in a positive manner and fulfill the obligations of membership.

Section 3. If a member is unable to fulfill his/her obligations of membership as determined by the Board of Officers, the member may have his/her membership in the chapter revoked in accordance with chapter policies.


Article V: Officers

Section 1. The officers of this chapter shall be a president (or co-president), one or more vice-presidents, a chief financial officer, and others as detailed in Section 2. These officers shall constitute the Board of Officers for this chapter. All officers shall be active members in good standing with this chapter. They shall serve for one (1) year or until their successors are elected and qualified.

Section 2. The duties of the officers shall include the following:

President: The President is responsible for developing and coordinating activities and services of the organization while establishing and fostering positive relationships with other relevant organizations.

Vice President: The Vice President implements and manages the organization’s activities and services developed by the President. The Vice President must maintain routine contact with the President and stand in for the President when necessary. The Vice President shall assume the duties of the President in his/her absence or if he/she is incapable of performing duties.

Internal Communications (IC) Officer: The IC Officer is responsible for communicating information to the entire organization in regards to meetings, events, and other important updates. The IC Officer will monitor the email account in order to keep everyone informed within the organization and ensure the organization is following the by-laws. The IC Officer also handles all the communications to be filed with the university and other student and professional organizations.

External Communications (EC) Officer: The EC Officer is responsible for communicating with organizations and companies outside ITO in regards to upcoming events or important updates. The EC Officer will maintain a calendar of events for ITO and keep a record of contact information for Student Organizations. The EC Officer will also be responsible for fostering relationships with campus administration within and out of the School of Business Administration and with the local business community when appropriate.

Chief Financial Officer (CFO): The CFO is responsible for maintaining accurate records of the organization's financial status, promoting fundraising activities, assisting other officers in determining budgets for events, and preparing the budget for funding proposals.

Chief Marketing Officer (CMO): The CMO is responsible for promoting the organization and handling any public relations with the University and School of Business Administration. The CMO will create fliers, programs, and manage the social media outlets.

Chief Technology Officer (CTO): The CTO is responsible for maintaining all technical aspects of the organization. Specifically, the CTO will be responsible for updating and improving the website of the organization.

Human Resource (HR) Director: The HR Director is responsible for conducting interviews with potential members and for facilitating new member orientations. The HR Director is also responsible for following up with potential members, maintaining a roster of members, and ensuring the organization is participating in Student Organization Days.

Special Events Planner: The Special Events Planner is responsible for handling and coordinating the planning of events that ITO is holding. The Special Events Planner will oversee the planning committee of an event.

Section 3. The Board of Officers of this chapter shall consist of the elected officers and the faculty advisor. The faculty advisor shall be a non-voting, ex-officio member of the Board of Officers.

Section 4. The Board of Officers shall approve the budget, determine and set chapter goals, take counsel with committees, set membership requirements, and perform such other duties as shall be referred to it by the chapter, in compliance with these Bylaws and the requirements of AIS.

Section 5. The Board of Officers shall set a regular schedule of meetings for the officers.


Article VI: Election of Officers

Section 1. Election of officers shall be held at a regularly scheduled meeting before February 15th of each year. All officers shall assume their official duties on April 1st following their election. They shall serve for one (1) year or until their successors are duly elected and installed.

Section 2. All officers and directors who are members in good standing shall be eligible for re-election.

Section 3. All members shall be notified of the date, time and place for holding the election of officers at least 10 days prior to the date of election. In the election of the ITO board, the member receiving the majority of the total votes cast by secret ballot, for the office in question shall be declared elected.

Section 4. If a vacancy occurs in any elected office for any reason, the organization must hold a special election for that vacated office. Prior to holding the special election, it may be necessary for the President to appoint another member to temporarily assume the duties of the vacated office. If the vacated office is the President, then the Vice President assumes the responsibilities of the President until the outcome of the special election.


Article VII: Meetings

Section 1. During the school year, each chapter shall hold regular meetings on such day and at such place as shall be determined by the officers.


Article VIII: Committees

Section 1. The president shall appoint, with the approval of the Board of Officers, the following standing committees:

  1. Membership Development
  2. Fundraising
  3. Social / Community
  4. Public Relations
  5. Program / Professional Development

Section 2. The duties of the standing committees shall be as follows:

  1. The Membership Development Committee shall devise effective plans to obtain new members on a regular basis.
  2. The Fundraising Committee shall develop and propose programs to effectively raise funds for the support of chapter initiatives and activities.
  3. The Social Committee shall plan activities that will promote fellowship and strengthen friendships within the chapter and with other organizations located within the school.
  4. The Public Relations Committee shall be responsible for informing the campus and local community of the chapter’s activities and goals through the use of all forms of media and through meetings with the administration of the college/university.
  5. The Program / Professional Development Committee shall be responsible for planning monthly programs that showcase the future of information systems and provide networking and job search opportunities for members.

Article IX: Annual Dues and Annual Reports

Section 1. The total amount of chapter dues shall be $20 per member annually.

Section 2. By April 1st of each year, the chapter shall submit (as requested) to AIS the Annual Report of Activities and Membership with the payment of the annual organizational fee as set by AIS. Failure to submit the report and pay the annual organizational fee may result in forfeiture of the student chapter charter and all rights and benefits thereto.


Article X: Parliamentary Procedure

Section 1. All parliamentary procedure shall be governed by Robert’s Rules of Order unless otherwise specified.


Article XI: Amendments

Section 1. Amendments to these bylaws shall be adopted by two-thirds (2/3) vote of the members present at any regular meeting held one month or more after a regular meeting at which the proposed amendment(s) were read, or after giving written (electronic is acceptable) notice thereof to each member one week prior to the action on such amendment(s).

Section 2. These bylaws and all amendments or additions thereto shall not become effective until approved by the Association for Information Systems.


 

These Bylaws were adopted and approved on May 17, 2014.